Job details
Job Type: Full-time
Job Requisition ID: R5240
Job Summary
Management Sciences for Health (MSH), a global health nonprofit organization, is seeking a Procurement Officer to support the procurement of goods and services, vendor management, logistics, compliance, and procurement operations.
The Procurement Officer will work with internal teams, vendors, country offices, and other stakeholders to ensure timely, cost-effective, compliant, and high-quality procurement activities.
Job Description
The Procurement Officer will be responsible for:
Sourcing and procuring goods and commercial services from initial sourcing through delivery.
Identifying and evaluating vendors in line with MSH procurement procedures and donor regulations.
Negotiating vendor terms, including price, quality, delivery timelines, and expectations.
Liaising with vendors and internal stakeholders regarding specifications, quality, pricing, and procurement requirements.
Creating Purchase Orders and reconciling them with Purchase Requests.
Working with Accounts Payable to verify invoices against goods and services delivered.
Providing timely updates to project teams and stakeholders on procurement activities.
Coordinating international freight and logistics activities.
Managing import and export documentation and ensuring timely shipment of goods.
Working with freight forwarders and verifying freight invoices and shipping documents.
Reviewing procurement exceptions and maintaining accurate procurement documentation.
Ensuring compliance with MSH, US Government, donor, and procurement regulations.
Maintaining centralized procurement records and electronic filing systems.
Supporting procurement training, coaching, and mentoring for staff.
Supporting the implementation of procurement initiatives, ERP systems, and other tools.
Supporting country office start-ups and close-outs.
Participating in business review meetings and country/field operations visits.
Requirements
Bachelor’s Degree in Procurement, Purchasing and Supply, Business Administration, or a related field.
Minimum of 3 years of experience in procurement and operations.
Experience in corporate sourcing and procurement is an added advantage.
At least 2 years of INGO experience, particularly with US Government-funded projects or other donor-funded programs, is preferred.
Proficiency in Microsoft Office applications, especially Microsoft Excel.
Experience using ERP systems such as QuickBooks and Deltek Costpoint is an advantage.
Strong knowledge of global sourcing and procurement strategies, processes, and procedures.
Knowledge of procurement regulations and US Government donor regulations.
Experience with procurement systems and sourcing tools.
Experience supervising or mentoring staff.
Strong negotiation, problem-solving, and analytical skills.
Excellent communication and interpersonal skills.
Ability to work effectively in a cross-cultural environment.
Adaptable, collaborative, strategic, and results-oriented.
Strong stakeholder management and relationship-building skills.
Ability to work under pressure and manage multiple procurement activities effectively.