Job details
Location: Abuja (FCT)
Job Type: Full-time
Salary: ₦150,000 monthly
Job Summary
We are seeking a detail-oriented Site Administrator to manage administrative operations, maintain site records, coordinate materials and supplies, supervise vendors, and support client relations and property sales. The ideal candidate must be organised, proactive, and able to coordinate effectively with different departments and stakeholders.
Job Description
Administrative and Operational Duties
Perform administrative and clerical duties, ensuring accurate documentation of timesheets, materials, equipment usage, purchases, and payments.
Maintain an organised filing system for all site activities.
Ensure purchased materials are delivered to the site and stored appropriately.
Receive and properly file delivery notes, invoices, receipts, and other relevant documents.
Liaise with the Finance, HR, and Technical departments on requisitions, payments, staff attendance, and materials management.
Handle enquiries, complaints, and requests for information.
Maintain accurate payment records and facilitate communication between project teams and stakeholders.
Manage site supplies, stationery, equipment, internet services, CCTV, and security lighting.
Monitor the performance of security personnel and ensure compliance with site security procedures.
Coordinate vendors, contractors, and subcontractors.
Recommend and implement improvements to administrative processes and systems.
Business Development and Client Relations
Attend to clients and assist with client meetings and site tours.
Establish and maintain business relationships with prospective clients.
Coordinate site inspections for prospective property buyers.
Maintain and update databases of walk-in clients.
Prepare daily, weekly, and monthly reports.
Answer clients' questions and provide relevant information about available properties.
Market properties effectively by highlighting their location, construction quality, recreational facilities, security, and other selling points.
Promote and sell commitment forms to prospective buyers.
Requirements
HND or Bachelor's Degree in Business Administration, Estate Management, Office Administration, or a related field.
Previous experience in site administration, property management, real estate, or a similar role is an advantage.
Strong organisational, record-keeping, and administrative skills.
Good communication, customer service, and interpersonal skills.
Basic knowledge of procurement, inventory management, and payment documentation.
Ability to coordinate contractors, vendors, and site personnel.
Good sales, marketing, and client relationship management skills.
Proficiency in Microsoft Office and basic reporting tools.
Ability to multitask, work independently, and meet deadlines.
Attention to detail and a proactive approach to problem-solving.